Program Secretary - Braun Educational Center - Southwest Cooperative (Oak Forest, IL) in Chicago, Illinois For Sale
SOUTHWEST COOK COUNTY COOPERATIVE ASSOCIATION FOR SPECIAL EDUCATION JOB DESCRIPTION TITLE: Program Secretary REPORTS TO: Program Supervisor/Executive Director QUALIFICATIONS: High School Diploma Computer knowledge Knowledge in operation of office equipment Organizational and communication skills EVALUATION: Conducted on an annual basis in accordance with Cooperative guidelines TERMS OF EMPLOYMENT: Length of employment, salary and benefits determined by the Board of Directors of SWCCCASE RESPONSIBILITIES: Technical Skills Provides clerical support to program supervisors Types and proofreads reports and correspondence and prepares for dissemination as directed by program supervisor Maintains files, records and directories Monitors student files, returning drop files to resident districts annually Copies and distributes materials Communicates with staff, parents and district staff to schedule meetings and appointments or relay pertinent information as requested Takes clear, concise messages for program supervisor, prioritizes and relays messages from parents, staff and district personnel Prepares materials for department meetings and workshops Creates requisitions and enters information into treasurer's office system, sends POs Monitors and tracks program budget accounts when requested by program supervisor Processes paperwork to reimburse staff for travel expenses and internal substitute expenses Tracks and orders supplies used by program staff Communication Skills Performs as integral member of clerical team Maintains high level of confidentiality of student-related information Assists in answering telephone calls to the Cooperative Greets guests to the office and offers appropriate assistance Assists co-workers with projects as needed Relates in a helpful, positive and efficient manner with peers, supervisors and parents Professionalism Follows policies and procedures of SWCCCASE Demonstrates flexibility and is adaptable to change Uses judgement appropriately Conducts self in appropriate and ethical manner Treats others with respect and dignity Demonstrates continual assessment of personal effectiveness and responds professionally to feedback Participates in professional growth activities Actively participates in the evaluation process Maintains a clean work area Dresses appropriately Performs other duties as assigned
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